We are very happy to let everyone know that the 2025 NatCon will be in person.
When: October 3-5 (Friday-Sunday)
Where: Washington, DC
A big thank you to our host, JET Alumni Association of Washington, DC (JETAADC) for hosting this year's NatCon. Further gratitude to the Embassy of Japan in the United States of America, Japan Local Government Center / CLAIR, New York, and US JET Alumni Association
When: October 3-5 (Friday-Sunday)
Where: Washington, DC
A big thank you to our host, JET Alumni Association of Washington, DC (JETAADC) for hosting this year's NatCon. Further gratitude to the Embassy of Japan in the United States of America, Japan Local Government Center / CLAIR, New York, and US JET Alumni Association
On This Page:
- Key Conference Details for Official Chapter Delegates
NatCon Details for Official Chapter Delegates
Delegate Registration:
Delegate Registration Form
Please fill in the form to officially register for the 2025 JETAA USA National Conference (NatCon). Only two official delegates can register for each chapter and attend the conference in person. Partner Organization Delegates should also register.
Key Conference Details:
Please note that the conference will start on FRIDAY, OCTOBER 3, 2025 (time TBD) and end at 12:00 p.m. on SUNDAY, OCTOBER 5, 2025.
IMPORTANT
As you may be aware, funding from Japan has overall declined in recent years. Although we hoped to plan for a 3-night conference, currently there is only available funding for 2 nights. There will be optional activities on Thursday for those who arrive early. Discussions are underway regarding funding for Thursday night hotel rooms and JETAA USA will keep Chapter leaders apprised of any definitive updates as they develop.
What does this mean?
Each Chapter who opts to have their delegates arrive on Thursday night will be responsible for the hotel costs. These funds cannot be budgeted through GiA funding and must come from a Chapter's own reserves.
Hotel Pricing
Double - $219
Single - $209
If you are a Chapter that does not have the expendable funding for the additional night, please reach out to your Country Representatives. Any Chapter who would like to assist or sponsor a Chapter (part or whole), we would love to hear from you as well.
Structure
We are requesting Chapters send 2 delegates per Chapter.
What to budget for
What is not covered by GiA
Transit to and from Washington, DC
Opting to arrive on Thursday, October 2nd
Delegate Registration Form
Please fill in the form to officially register for the 2025 JETAA USA National Conference (NatCon). Only two official delegates can register for each chapter and attend the conference in person. Partner Organization Delegates should also register.
Key Conference Details:
Please note that the conference will start on FRIDAY, OCTOBER 3, 2025 (time TBD) and end at 12:00 p.m. on SUNDAY, OCTOBER 5, 2025.
IMPORTANT
As you may be aware, funding from Japan has overall declined in recent years. Although we hoped to plan for a 3-night conference, currently there is only available funding for 2 nights. There will be optional activities on Thursday for those who arrive early. Discussions are underway regarding funding for Thursday night hotel rooms and JETAA USA will keep Chapter leaders apprised of any definitive updates as they develop.
What does this mean?
Each Chapter who opts to have their delegates arrive on Thursday night will be responsible for the hotel costs. These funds cannot be budgeted through GiA funding and must come from a Chapter's own reserves.
Hotel Pricing
Double - $219
Single - $209
If you are a Chapter that does not have the expendable funding for the additional night, please reach out to your Country Representatives. Any Chapter who would like to assist or sponsor a Chapter (part or whole), we would love to hear from you as well.
Structure
We are requesting Chapters send 2 delegates per Chapter.
What to budget for
- Airfare for 2 delegates (Normal GiA)
- Transportation to and from the airport during NatCon (Normal GiA)
- Ex. Home to Airport, and Airport to Home
- Ex. Airport to Hotel, and Hotel to Airport
- Ex. Bus or Train to a Reception
- Hotel rooms for 2 nights are covered by CLAIR and MOFA
- Meals during the Conference are covered by CLAIR and MOFA
What is not covered by GiA
- Food at the airport, lunches on your own, etc
- Omiyage to exchange with other Chapters (e.g., snacks)
- Souvenirs
- Optional nijikai excursions
Transit to and from Washington, DC
- Recommended Airports: Ronald Reagan Washington National Airport (DCA) or Dulles International Airport (IAD)
- Both airports are connected via train to downtown DC via Metro, the DC metropolitan area's public transit system. Transportation costs to and from the hotel from the airport via Metrorail, the DC metropolitan rapid public transit system, will be less than $10 per person one-way.
- Time from DCA to hotel by train/car: Approximately 30 minutes by Blue Line/15 minutes with no traffic.
Time from IAD to hotel by train/car: Approximately 1 hour by Silver Line/45 minutes with no traffic. - For a shorter travel time to the hotel, we recommend NatCon delegates book a flight to DCA. However, both airports have connected train stations with easy access to downtown DC.
- Baltimore Washington International Airport (BWI) is also another airport nearby but takes more planning and travel time relative to the two airports mentioned above (JETAA USA is happy to discuss with those interested in flying to BWI).
- Choosing delegates now will help in accurately budgeting for flights for GiA purposes.
Opting to arrive on Thursday, October 2nd
- Normal GiA covers flight regardless of the dates delegates land/depart.
- Accommodations will need to be covered by Chapters' own discretionary funds or reserves (funds the Chapter has that are not connected to GiA or MOFA funds).
